Turn Controlled SOPs into Role-Based Training with AI

Speach is AI SOP training software for regulated teams. Transform approved procedures into videos, assessments and job aids, then review, approve and maintain training as your SOPs evolve.
Request a demo

Built for the SOP Training Lifecycle

Create role-relevant learning from controlled procedures, keep reviewers involved and maintain traceability as content changes.

Speach product view showing audit trails, version control and approval workflows

From Controlled SOP to Reviewed Training

Product screenshots: example training-player views on desktop, tablet and mobile. Interface appearance varies by version and configuration.

A source-led workflow, with people in control

Select the approved source. Upload an SOP, work instruction, PDF, Word document or presentation. Confirm the document owner, approved version and intended audience before generation.
Generate a reviewable draft. Build a structured learning plan with explanations, visuals, assessments and job aids. Treat AI output as a draft—not a replacement for your approved procedure.
Review and approve. Subject-matter experts check procedural accuracy, risks and knowledge checks. Route training through your quality review and approval process before release.
Deliver and maintain. Publish approved learning in Speach or your learning ecosystem. Reassess the training when the source SOP changes.

Speach training-player screenshots displayed on desktop, tablet and mobile

Create Training People Can Apply

SOP upload and source control

Start from approved SOPs, work instructions and supporting documents. Define the source owner and version, and keep the controlled procedure as the authority for what employees must do.

Human review and approval

Review AI-generated explanations, visuals and assessments against the source. Subject-matter experts and quality reviewers approve training before it reaches learners.

Role-based training

Adapt one SOP for operators, supervisors and quality teams. Focus each learning path on the tasks, decisions and risks relevant to that role. Explore role-based training.

Delta training when SOPs change

Focus refresher learning on changes between procedure versions. Have reviewers assess the impact of each change and confirm whether targeted or full retraining is appropriate.

Videos and knowledge checks

Turn procedural steps into editable video explanations with narration, visuals and assessments. Review questions and answers for accuracy before using them to check understanding.

Job aids at the point of work

Provide visual instructions, checklists and practical guides alongside formal training. Help employees find the steps they need while keeping job aids aligned with the approved procedure.

Govern Changes, Access and Approvals

Version history

Keep training revisions organized as procedures evolve. Review changes and manage the release of updated learning content through your established approval process.

Audit trails and traceability

Support inspection preparation with records of content changes, reviews and approvals. Define the evidence your quality team needs to connect the source SOP, training version and release decision.

21 CFR Part 11 readiness

Support electronic-record and signature controls with audit trails, permissions and approval workflows. Readiness is not automatic compliance: your organization must assess intended use, configuration, procedures and validation. Explore GxP training controls.

Veeva QualityDocs integration

Keep Veeva as the controlled source while Speach creates reviewable training from approved SOPs. Align generated content and updates with your quality and training workflow. See the Veeva integration.

Enterprise security

Review enterprise authentication, access permissions and data-handling requirements with your IT team. Consult the Security & Compliance overview and Trust Center for the evidence needed in vendor assessment.

Validation and controlled rollout

Define intended use, risk assessment, acceptance criteria and required validation evidence before production. Confirm the configuration, integration scope and responsibilities with Quality and IT, then test with representative SOPs and roles.

See Controlled SOP Training in Action

Explore how your team can generate, review and maintain role-based training from approved procedures.

Request a demo

Customer Evidence, Implementation and FAQs

Evaluate the workflow, plan a controlled pilot and understand how Speach fits your training ecosystem.

Customer evidence from real deployments

Merck: digitizing procedures with an approval workflow

Merck’s published customer story describes departmental content creators turning expertise and procedures into video training, with peer review before publication. It illustrates the value of a repeatable creation-and-approval process—not a claim that AI alone validates training. Read the Merck customer story.

Colgate: building a repeatable approach across sites

Colgate’s published story describes piloting Speach at key sites while addressing IT security, connectivity, templates and content-creation processes. Teams use visual instructions and accessible learning to share shop-floor knowledge. Read the Colgate customer story.

These examples describe customer deployments of Speach; they are not performance guarantees or evidence that every customer used every current AI feature.

Implementation: start with a controlled pilot

Scope the use case. Select representative SOPs, learner roles and business objectives. Agree who owns the source, training content, reviews and release decisions.
Assess security and validation. Bring Quality, IT and learning stakeholders together to define access, data handling, intended use, risk assessment and required evidence. Confirm any Veeva or LMS integration needs.
Configure and test. Set up the agreed workflow. Generate sample training, check it against approved sources and test role-based paths, assessments, approvals and a source-version change.
Approve the pilot. Review accuracy, usability, traceability and acceptance criteria. Complete your organization’s required validation and release activities before production use.
Roll out and maintain. Enable authors and reviewers, expand by team or site and establish a process for periodic review and SOP updates.

Implementation timing depends on configuration, integration and validation scope. Request a demo to discuss a pilot for your environment.

AI SOP training software FAQs

What can I upload to create SOP training?

Start with approved SOPs, work instructions and supporting documents such as PDFs, Word files and presentations. Confirm supported formats and document requirements for your workflow during the demo. Keep the approved source and its version identifiable throughout the process.

Does AI-generated training require human review?

Yes. Treat generated text, narration, visuals and assessment answers as draft content. Your subject-matter experts and quality reviewers should verify accuracy, completeness and procedural alignment before approving release.

How do role-based and delta training differ?

Role-based training tailors content to an audience’s responsibilities. Delta training focuses on changes between procedure versions. Your training impact assessment determines which people need an update and whether targeted or full retraining is appropriate.

What happens when an SOP changes?

Review the training linked to the affected procedure, assess the change and update the relevant learning assets. Use version history and the agreed approval workflow before releasing the revision. For connected environments, confirm the update triggers and responsibilities in your integration design.

Is Speach automatically 21 CFR Part 11 compliant for my use?

No software purchase automatically establishes compliance for an organization’s intended use. Speach supports readiness through capabilities such as access controls, audit trails, electronic signatures and review workflows. Your organization remains responsible for assessing applicable requirements, configuring controls, maintaining procedures and completing validation.

Does Speach replace Veeva QualityDocs or our LMS?

The Veeva integration is designed to complement your controlled document and training ecosystem. Veeva remains the controlled source while Speach transforms approved content into reviewable training. Confirm content delivery, assignment, approval and record ownership for your deployment. Explore the Veeva QualityDocs integration.

Can we create videos, assessments and job aids from the same SOP?

Yes. Speach can turn source content into multiple learning formats, including video explanations, knowledge checks and practical job aids. Review each format against the approved procedure, especially where safety-critical steps or decisions are involved.

What should Security and Quality review before launch?

Review authentication, permissions, data handling, integration scope and available security documentation. Agree intended use, risk-based testing, acceptance criteria and validation responsibilities. Start with the Trust Center and the security overview.

See your SOP-to-training workflow in action

Discuss your source documents, roles, review requirements and integration needs with Speach.